PLATFORM · EXPENSE MANAGEMENT

Expenses that settle themselves.

Cards, receipts, per diem and mileage — submitted from chat, email or the dashboard, checked against your policy, approved by risk, posted to the ledger and reimbursed. Your team reviews exceptions; agents do the processing and the chasing.

Map this workflowRead the full reference
HOW IT ACTUALLY RUNS

From receipt to reimbursed, one governed trace.

01SUBMIT
An expense arrives from anywhere
An employee forwards a receipt by email, snaps it in chat, or a card transaction lands from the bank feed. No portal, no form.
02EXTRACT
Lines are read and categorized
Vendor, amounts, VAT and category are extracted and mapped to expense accounts — card merchants resolve through MCC mappings your team can tune.
03POLICY
Policy is applied, not requested
Per-diem day rates, mileage rates, monthly caps and receipt requirements come from your entity's configuration — exceptions are flagged, not silently passed.
04APPROVE
Risk-routed approval
Reports route through the lanes your policy defines: recognized low-risk claims execute, everything else waits for the reviewer your rules require.
05POST
Posted to the ledger
An approved report posts as a governed transaction — expense accounts debited per line, the employee's payable credited. Every line keeps its receipt.
06SETTLE
Reimbursed and cleared
The payment proposal agent picks up the payable, the batch goes to the bank, and the confirming statement line clears the balance — end to end on one audit trail.

EXPENSE REPORTS AND REIMBURSEMENT PAYOUTS ARE GOVERNED TRANSACTION TYPES — POSTED THROUGH THE SAME WORKFLOW ENGINE, DRY-RUN AND APPROVALS AS EVERYTHING ELSE

WHAT ARTIFI COVERS

The whole expense surface, not just receipts.

Corporate cards
Card transactions match to receipts, categorize by merchant, and settle through reconciliation — collector cards and employee cards both covered.
Receipts
Email, photo or upload. Missing receipts get chased by an agent, not by your finance team.
Per diem
Country day rates with tiered and partial-day rules, calculated by a deterministic engine — not typed into a spreadsheet.
Mileage
Vehicle-type rates with per-month caps, validated at submission.
Policy & approval
Risk lanes, amount thresholds and reviewer requirements are your entity's configuration — the same rules every time, with exceptions surfaced.
Reimbursement
Approved reports become employee payables, flow into payment batches, and clear automatically when the bank confirms.
WHO DOES THE WORK

Three agents run it every day.

Each one has a job description, an audit trail, and limits your policy sets. See the full catalog →

HYBRID
Expense Processor
Processes employee expense submissions from email — receipts, per-diem requests, and mileage claims — into expense reports.
HYBRID
Receipts Collector
Sends escalating reminders to employees with missing receipts on submitted expense reports.
HYBRID
Payment Proposal
Builds payment batches from outstanding AP invoices and approved expense reports, grouped by method, currency, and source bank.
GO DEEPER

The full reference is public.

Everything on this page is documented in depth. Read it before you talk to us, if that's your style.

Expense management — full reference →Card management →Receipts management →Payment batches →
START WITH THIS WORKFLOW
Expenses are the classic first workflow.

Bounded risk, visible pain, measurable result — run a month of expenses in shadow mode and compare the manual effort you didn't spend.

Map your expense workflow →