ACCOUNTS PAYABLE & SPEND · AP-05

Receipts Collector

HYBRID AGENTFAST (HAIKU)TESTED & ACTIVE

Sends escalating reminders to employees with missing receipts on submitted expense reports.

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WHAT IT DOES

Targets only reimbursement lines — per-diem and mileage don't require receipts.

Escalates by age: friendly at 0–3 days, firm at 3–7, urgent final notice at 7+.

Tracks a per-report cooldown so reminders never stack up.

Sends from the correct per-entity email address.

TRIGGER EVENTS

The agent does not run on its own. It wakes only when one of these events lands in the governed event queue.

schedule.triggeredexpense_report.submitted

CONTROL

Every action runs through validated workflows, permission checks, and the audit trail. The agent proposes; sensitive writes wait for human approval.

RELATED AGENTS · ACCOUNTS PAYABLE & SPEND

Reads vendor bills from email, extracts the data, resolves the vendor, classifies the lines, and drafts the AP invoice for approval.

Payment Proposal

Builds payment batches from outstanding AP invoices and approved expense reports, grouped by method, currency, and source bank.

Bills Collector

Finds paid vendor transactions that are missing their bill and sends escalating documentation requests to the business.

See Receipts Collector run on your books.

Every Artifi agent operates the same way: it listens for an event, works through governed tools, and writes only what a human approves — all inside Claude.

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